Health Spending Account

Administration

Adding Staff

A certificate and benefit booklet should be given to new employees when they have served the benefit waiting period and become eligible for coverage.
A copy of the certificate should be kept in the personal file and a copy attached to the next monthly remittance report.

Leave of Absence

In most provinces benefit coverage must continue during a statutory maternity leave and period of short-term disability.
The employer can extend coverage beyond the statutory requirements as long as employees are treated equitably.

Terminating Staff

In most provinces benefit coverage must continue beyond the last day “at work” by the number of days equal to any vacation days paid out and statutory severance period. Terminated staff should be reported on your next remittance by stroking out their deposit amount and recording the last day of coverage.
The employer can extend coverage beyond the statutory requirements as long as employees are treated equitably.

Monthly Remittance

A copy of your most recent deposit confirmation should be used to calculate your next remittance. Simply add your new staff, cross out any terminations (showing the last date of coverage) and calculate the totals.

Remittance Worksheet

An up-to-date remittance worksheet can be requested at any time to assist you with your calculations. Simply fax your Certificate and list your terminations and changes on the cover sheet and a remittance worksheet will be prepared and sent to you.